City Council Meeting: December 2, 2019

Dec 2 2019

7:00 pm New Fairview City Hall

999 Illinois St, Rhome 76078

CITY COUNCIL MEETING
December 2, 2019
7:00 P.M.
New Fairview City Hall
999 Illinois Ln.
New Fairview TX 76078
AGENDA

Pursuant to Section 551.071 of the Texas Government Code, the Council may convene into
Executive Session(s) from time to time as deemed necessary during the meeting for any posted
agenda item and may receive advice from its attorney as permitted by law.

1. CALL TO ORDER
2. ROLL CALL

3. CONSENT AGENDA

All matters listed as Consent Agenda are considered to be routine by the City Council and
will be enacted by one motion. There will not be a separate discussion of these items. If
discussion is desired, that item will be removed from the consent agenda and will be
considered separately.

4. OPEN FORUM

The City Council invites persons with comments or observations related to city issues, projects,
or policies to briefly address the City Council. Anyone wishing to speak should sign-in with
the City Secretary before the beginning of the City Council meeting. In order to expedite the
flow of business and to provide all citizens the opportunity to speak, there is a three-minute
limitation on any person addressing the City Council. State law prohibits the City Council
from discussing or taking action on any item not listed on the posted agenda.

5. NEW BUSINESS

A. Discuss, Consider, and Act on City Trash Contract

Bradley Anderle - http://toase.com/

6. OLD BUSINESS

A. Update and Report - Discussion and Questions on Falcon Ridge and Fairview
Meadows Additions.
Discuss, Consider, and Act on hiring additional code enforcer.
Accounting Procedures
Don Strange, project inspector -----
Jim Estep, House inspector -----
Chris McGinn, Sewage inspector ----
Chris Cha with Pacheco Koch -- http://www.pkce.com/-
Monica and Shauna

B. Update, Discuss, Consider, and act on permits and accounting procedures
Permits.
Updated version of square foot permit fee.
Square Foot Permit Fee.
Impact Fee
Number of House permits

Accounting Procedures. Different Permits, Billing, collection...
Jim Estep
Don Strange
Chris McGinn
Shauna and Monica

C. Update, Report, Discuss, Consider, and act on New Fairview Web Site.
Consultant reviews,
Inspectors reviews,
Legal reviews,
City Council reviews,
Citizen reviews
Always a work in progress...
When the web site will be online.
Brooke and Monica.

D. Report and discussion on the Wise County Tax office working on the core city and
ETJ properties.
Wise County Tax office correcting and adjusting their New Fairview records.
When the city receives phone calls concerning taxes the city refers property owners to call the
Wise County Tax office.
Monica and Shauna.

E. Report and discussion on job roles of office employees.
The new office employees have been employed for approximately three months.
Always a Work in Progress...
Monica, Shauna, and Brooke

F. Discuss, consider, and act on the Fort Worth and New Fairview ETJ Boundary. The
South and East ETJ Boundary of New Fairview.
Presentation - Barry Hudson and Bradley Anderle
Barry Hudson - Dunaway - Fort Worth
https://www.engineere.com/US/Fort-Worth/419155531485886/Dunaway-Associates
Bradley Anderle - from Taylor - Olson - Adkins - Sralla - Elam, LLP
http://toase.com/

G. Discuss, Consider, and Act on a timeline for work on Pioneer Road.
Steps of the process.
Road repairs on present city roads will begin long before Pioneer Road work is done.
Approximately 50 percent of property tax money will be used for present New Fairview roads -
as discussed in the last city council meeting.
Depending on amount of money collected from property taxes.
Barry Hudson - Dunaway - Fort Worth
Bradley Anderle - from Taylor - Olson - Adkins - Sralla - Elam, LLP
Chris Shaw - of Pacheco Koch -- http://www.pkce.com/

H. Discuss, Consider, and act on Pioneer Ranch Preliminary Plat Application.
Barry Hudson, Bradley Anderle...

I. Discuss, Consider, and act on Pioneer Ranch Final Plat Application.
Barry Hudson, Bradley Anderle

J. Discuss, Consider, and act on GIS, Geographic Information System.
Maps
Barry Hudson - https://www.engineere.com/US/Fort-Worth/419155531485886/DunawayAssociates

K. Discuss, Consider and act on One Year, Five Year, Ten Year STUDY AND PLAN.
Maps- -
Cost. Optional Costs.
Options of studies, Requirements, number of meetings,
Contract an analysis of the New Fairview
The steps of the study and planning process. Needs. Objectives. Problems.
Preparing for the developments and growth in the area
End Results.
Growth in South Denton and South Wise County.
The impact of growth around New Fairview - on New Fairview.
Rhome to Decatur - 287 traffic - between Rhome to Decatur
114, 407, etc.
Hiring a city manager.... to work with this...
Barry Hudson –
https://www.engineere.com/US/Fort-Worth/419155531485886/Dunaway Associates

7. ADJOURN

I, the undersigned authority, do hereby certify the above notice of the meeting of the City Council
of New Fairview, is a true and correct copy of the said notice that I posted on the official posting
place at New Fairview City Hall, FM 407, New Fairview, Texas, a place of convenience and
readily accessible to the general public at all times, and said notice posted this 29th day of
November 2019, 7:00PM at least 72 hours proceeding the meeting time.


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MINUTES
CITY COUNCIL MEETING
December 2nd, 2019
7:00 P.M.

STATE OF TEXAS
COUNTY OF WISE
CITY OF NEW FAIRVIEW

THE CITY COUNCIL CONVENED INTO A CITY COUNCIL MEETING. THE SAME BEING OPEN TO
THE PUBLIC, THE 2nd DAY OF DECEMBER 2019 IN THE NEW FAIRVIEW CITY HALL AND
NOTICE OF SAID MEETING GIVING THE TIME, PLACE AND SUBJECT THEREFORE HAVING
BEEN POSTED AS PRESCRIBED BY ARTICLE 5 OF THE TEXAS GOVERNMENTAL CODE, WITH
THE FOLLOWING MEMBERS PRESENT:

Pursuant to Section 551.071 of the Texas Government Code, the Council may convene into Executive
Session(s) from time to time as deemed necessary during the meeting for any posted agenda item and may
receive advice from its attorney as permitted by law.

CITY COUNCIL
Mayor Joe Max Wilson
Mayor Pro Tem Scott Johnson
Councilman Rick White
Councilman Charlie Stumm
Councilwoman Rebecca McPherson
Councilman Bill Payne

PRESENT
City Secretary Monica Rodriguez
City Clerk Brooke Boller
City Attorney Bradley Anderle
Engineer Barry Hudson

ITEM NUMBER 1. CALL TO ORDER:

Mayor Wilson called the meeting to order at 7:05 P.M. at 7:06 Mayor Wilson called an Executive
Session, to which they returned and convened the meeting at 7:23PM

TEM NUMBER 2. ROLL CALL:

Roll call with the above-mentioned names present

ITEM NUMBER 3. CONSENT AGENDA

All matters listed as Consent Agenda are considered to be routine by the City Council and will be enacted
by one motion. There will not be a separate discussion of these items. If discussion is desired, that item
will be removed from the consent agenda and will be considered separately.

ITEM NUMBER 4. OPEN FORUM

The City Council invites persons with comments or observations related to city issues, projects, or
policies to briefly address the City Council. Anyone wishing to speak should sign-in with the City
Secretary before the beginning of the City Council meeting. In order to expedite the flow of business and
to provide all citizens the opportunity to speak, there is a three-minute limitation on any person
addressing the City Council. State law prohibits the City Council from discussing or taking action on any
item not listed on the posted agenda.

ITEM NUMBER 5. NEW BUSINESS

A. Discuss, Consider, and Act on City Trash Contract
Bradley Anderle - http://toase.com/

ITEM NUMBER 6. OLD BUSINESS

A. Update and Report - Discussion and Questions on Falcon Ridge and Fairview
Meadows Additions.
Discuss, Consider, and Act on hiring additional code enforcer.
Accounting Procedures
Don Strange, project inspector -----
Jim Estep, House inspector -----
Chris McGinn, Sewage inspector ----
Chris Cha with Pacheco Koch -- http://www.pkce.com/-
Monica and Shauna

B. Update, Discuss, Consider, and act on permits and accounting procedures
Permits. -
Updated version of square foot permit fee.
Square Foot Permit Fee.
Impact Fee
Number of House permits

a. We are moving from what used to be a fee based on the total cost of the structure to the
square footage fee.
b. Environment Impact Fee
c. Shauna prepared the new permits information, but she was not able to attend this
meeting. Please see the attached Fee and Permit schedule.
c. If you do not have the proper inspections done, your insurance company will come
after you for punishment.
d. Rick White made a motion to write an ordinance reflecting the new fees and
permits. Charlie Stumm seconded the motion and it stands. All Council Agree.
e. List will be available to the public next date.

C. Update, Report, Discuss, Consider, and act on New Fairview Website.

a. Brooke is working on updating the website and working with Kevin in order to get the
website online. The calendar was not working so they are working on getting that up. City
Attorney was able to log onto the website from his work using Brooke’s credentials and he was
able to review the website. Council is able to log in on Brooke’s credentials in order to review
but it is not online and live yet. Hoping to get it going properly by January 1. Would like the
council to review prior to the site going live.

D. Report and discussion on the Wise County Tax office working on the core city and
ETJ properties.

a. Wise County Tax office correcting and adjusting their New Fairview records.
When the city receives phone calls concerning taxes the city refers property owners to call
the
Wise County Tax office.
b. The county is still working on the taxes. Mickey Hand is working on them and some
of the properties are showing up but not all of them at this time.
c. The county is having issues with some properties not being in the city limits but in the
ETJ. The county needs to go property by property and they need an updated map.

E. Report and discussion on job roles of office employees.

a. The new office employees have been employed for approximately three months.
Monica, Shauna, and Brooke have been separating up the duties appropriately.

1. Monica has been keeping up with the accounting and financials
2. Shauna has been doing the fees and permits.
3. Brooke has been working very hard on the website.

F. Discuss, consider, and act on the Fort Worth and New Fairview ETJ Boundary. The
South and East ETJ Boundary of New Fairview.
Presentation - Barry Hudson and Bradley Anderle
Barry Hudson - Dunaway - Fort Worth
https://www.engineere.com/US/Fort-Worth/419155531485886/Dunaway-Associates
Bradley Anderle - from Taylor - Olson - Adkins - Sralla - Elam, LLP
http://toase.com/

a. ETJ stands for Extra Territorial Jurisdiction. It is not in the city limits, but a city may
have some say in some that happens in that area such as platting and subdivisions. With
Fairview Meadows has entered into a development agreement in the New Fairview ETJ. There
was a problem with the Ft Worth GIS maps. There is an area where Ft. Worth had their ETJ
incorrect. Please see Maps. Given Ft. Worth’s resources many just assumed they were right.
After some issues a few years ago, they talked to Fort Worth about updating their maps.
Working with Monica they took all the city limits incorporation from 1973 and we went through
the incorporations, the elections, the Wise County Commissioner Court meeting and the first
municipal election and the census. As mentioned earlier about 500 acres were de-annexed in
1991. New maps were created in 1998 and Zion Estates was released to Rhome. They met with
Fort Worth several times and went over issues in January and February 2019.
b. Mayor Joe Max Wilson stated they moved the boundaries out of people’s fields into
the roadway.
c. The initial purpose in meeting with Fort Worth was to get them to correct their GIS
map and to revise that ½ mile ETJ. That was the first priority. They weren’t only infringing on
New Fairview’s ETJ they were encroaching on the city limit. Falcon Ridge has been annexed.
As we’ve done this our ETJ has gone out even further. Per this agreement and what has
happened with this last legislature they have made it more property right’s oriented and made it
more only voluntary annex. Fort Worth always thought it made more sense for everyone to be in
Fort Worth because they had more resources however, they now realize some residences may be
better off in the smaller cities.
d. They have extended New Fairview ETJ out to Sam Reynolds Road. Fort Worth
released 3300 acres. After time Fort Worth could take it back.

G. Discuss, Consider, and Act on a timeline for work on Pioneer Road.

a. Cost Estimate – Barry created a map for the improvement of Pioneer Road and the
builders were sticker shocked because they are looking at about 2 Million dollars. Fairview
Meadows is, by agreement to fix the frontage road within 3-4 years. They have two phases on
North Pioneer. Falcon Ridge has the only concrete streets. For Fairview Meadows and Pioneer
Ranch to proceed he believes the city should come to an agreement on the type of road they
would like and have the builders put the money in escrow.
b. Road repairs on present city roads will begin long before Pioneer Road work is
done.
c. Approximately 50 percent of property tax money will be used for present New Fairview
roads. Depending on the amount of money collected from property taxes.
d. Steps in the process- put it on paper for the attorney and with Barry Hudson. List what needs to be
done and how to do it legally. Put together a plan and estimate the impact on the city.
e. Transportation Impact Fee typically the builder will get credit if they are to build the road.
- Dunaway - Fort Worth
Bradley Anderle - from Taylor - Olson - Adkins - Sralla - Elam, LLP
Chris Shaw - of Pacheco Koch -- http://www.pkce.com/

H. Discuss, Consider, and act on Pioneer Ranch Preliminary Plat Application.

a. Barry and Monica received an email from the developers asking for another 30-day
continuance until something is decided on Pioneer Road. Barry suggests the council make a
decision and handle this at the January 6th meeting.
b. Councilwoman Rebecca McPherson made a motion to accept continuance for
another 30 days on Pioneer Ranch Preliminary Plat. Motion seconded by Mayor Pro Tem
Scott Johnson. Motion passed unanimously. All council agreed.

I. Discuss, Consider, and act on Pioneer Ranch Final Plat Application.

a. Councilman Charlie Stumm made a motion for a continuance on Pioneer Ranch
Final Plat. Motion seconded by Mayor Pro Tem Scott Johnson. Motion passed
unanimously All council agreed.

J. Discuss, Consider, and act on GIS, Geographic Information System.

a. Barry Hudson sent all council members an email with a link to his GIS map of the
surveys he has done. The council has access which is separate from the New Fairview website
and you can make the map accessible to citizens if the council chooses to do so. Gas wells,
private roads, gravel roads and everything shows up on the GIS map. You can zoom in and out.
Most of New Fairview is in the Northwest ISD but if you zoom in the northern part of the city it
will show they are in the Decatur ISD. This is the base information that can be looked into as the
city moves forward.
Barry Hudson - https://www.engineere.com/US/FortWorth/419155531485886/Dunaway- Associates

K. Discuss, Consider and act on One Year, Five Year, Ten Year STUDY AND PLAN.

a. Need to have a workshop to work on all of these questions.
b. Municipal comprehensive plans are regulated by Chapter 213 and Chapter 211 which
deals with zoning authority. It is important to look at what is important in a plan is identifying
what the situation is now. It is helpful to know how many residents, average size lots and how
many roads, etc. New Fairview is in a crossroads. Most of the citizens who moved here wanted
to live in the country. The leadership of New Fairview needs to decide how they want their city
to progress.
c. Unnamed female in the audience stated she did not wish to have smaller lots in order
to obtain more retail stores. She would rather travel.
d. Barry suggests scheduling a workshop to include council and citizens to put together a
plan and vision for New Fairview and where it is heading. Barry states the council needs to
come up with a plan on what size lots they intend to keep in their city. What type of growth do
they want? Barry believes he can do a plan for 30,000-40,000.
e. The GIS Map is a starting point.
f. Council stated the traffic will be getting worse due to the growth and the roads will
have to expand. Female in the audience stated “then why do you want to bring them in.”
g. Council and others explained the growth will come with or without their
approval. The city is just taking advantage of the fact instead of allowing another city to take it.
h. Female in audience stated, when someone gives you feedback they just want to know
they were heard and they want the council to say they are sorry.
i. A city manager needs to be hired in order to work with all of this and Barry needs to
schedule a workshop.
Barry Hudson –
https://www.engineere.com/US/Fort-Worth/419155531485886/Dunaway Associates

ITEM NUMBER 7. ADJOURN
Mayor Wilson adjourned the meeting at 10:07PM

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